In the course of a career, it has become commonplace for businesses to conduct business interstate or overseas. But no matter how routine it’s become, there are always things to keep in mind when organising a business trip. Now, there are companies that assist in planning business trips, like FCM Travel Solutions. Travel planning experts organise every aspect of a business excursion, taking care of everything from finding and booking the best airfares and accommodation, arranging transport, catering, activities and everything in between. Whether you enlist the help of experts, or do it yourself, there are four things to keep in mind when organising a business trip.
1. Be Knowledgeable about your Landscape
While frequent travellers are savvy, there are still some areas of the world that should either be avoided or entered with caution. You need to stay educated and updated on hot-spots. To be notified immediately of any danger zone (due to civic unrest) or situation that requires care (like an impending natural disaster), all travelling employees should register with your country’s traveller tracking program, if there’s one available. That means you’ll be registered with your embassy at the destination country and be informed of any warnings being issued in the region. And in an emergency, your loved ones will be put in touch with you.
2. Store Documents on Different Devices
In this digital age, you’re probably accustomed to Internet access and having your business documents on hand by accessing them on your mobile devices. However, there are still parts of the world that may not provide you with this much relied-upon necessity. Before you leave, make sure you have all the information your company needs and save them on laptops and flash drives.
3. Back up Essential Info in a High-security Cloud Drive
For decades, it was a known practice to photocopy important documents like passports, ID, credit cards etc. and store them away from their originals. Today, it’s been made so much easier thanks to cloud storage. Open up a company cloud drive and store everyone’s information in it, along with anything else relevant to the trip, like flight info, transport and accommodation bookings, business contacts, important addresses and essential business documents. All the information you need will be in one place and you’ll have back-ups for just about anything. Plus, you can modify it to suit each trip.
4. Make sure Everyone’s Insured
Travel insurance is an absolute must. Everything and anything can happen to one or all of your group. Luggage can be lost, flights delayed, there could be an accident, or someone may fall sick. The last thing your business needs is to pay ridiculously high costs to cover any of these unforeseen circumstances. And while it seems obvious, make sure all your passports are up-to-date. We’re all busy and can easily lose track of passport renewal dates. Also, keep in mind that if any of you need to drive, an International Driving Permit is necessary, and needs to be accompanied by your actual licences.
Business travel doesn’t have to be complicated. Everything will run smoothly if you keep these things in mind. You’ll all be able to enjoy the trip and focus on the most important thing – business!
Flying: some love it, some hate it. But what most people would agree on is that flying could certainly be more comfortable – especially for those long-haul flights. For those of you jet setting away for Christmas and New Years holidays, here are five tips that you can put into action to make your next flight that much more comfortable.
Walk as Much as Possible
It’s important to walk around and stretch your legs as much as possible when cooped up in a small pressurised cabin. Doing so will prevent muscle cramping and minor aches and pains, as well as eliminate the threat of deep-vein thrombosis – a condition that can turn deadly. It also helps to stretch other parts of your body (including your back, arms and neck) whilst sitting for long periods of time. If you’re a tad self-conscious stretching in your seat, pay a visit to the bathroom and do your exercises in relative privacy.
In general, wearing loose-fitting clothing that’s breathable should make your long plane journey more bearable. Always remember to pack a jumper or jacket in your hand luggage as we all know how cold it can get whilst cruising at an altitude of 10,000 feet above the earth. I blogged about airplane wear earlier here when we were flying 20 hours to Mexico. Above is a collage of my typical outfit for airplane wear.
Bring your own Neck Pillow
It’s true: unless you’re flying Business or First class and are treated to flat-bed seats, it’s very hard to sleep on a plane. The best thing you can do to help your chances of getting some much needed shut-eye is to bring your own neck-pillow onboard. These pillows will give you something soft to rest your head/neck against, and stop your head from moving around too much. Inflatable neck-pillows are lightweight and very compressible, meaning they won’t take up much space at all in your hand luggage. You can find them in most travel stores and airports before you fly.
Buy Noise-cancelling Headphones
There’s nothing worse than sitting next to loud, unruly passengers whilst trying to get some sleep, or watch that Hollywood Blockbuster. Unfortunately, airline headphones are poor quality, and won’t give you the sound isolation you need to have a comfortable and enjoyable flight. Instead, bring your own noise-cancelling headphones on the plane and effectively drown out all that background noise. Use them to watch that movie, or play some soft, relaxing music on your entertainment device and gently fall off to sleep.
Pressurised cabins usually only contain between 10 and 20 per cent humidity, and this relative lack of moisture in the air can make you feel dehydrated quickly. So drink as much water as you can whilst onboard. More water consumption will also make it necessary to go to the bathroom, allowing you to stretch your legs and get the blood circulation pumping again.
What other tips do you have for travellers to make their flights more comfortable? Leave your comments below and let’s make the world – ahem, plane – a more comfortable place!
Talk to experts such as the team at Corporate Traveller for more invaluable tips on what to take with you onboard your flight.
Its holiday season and I’m happy that a lot of you will be able to go away on an island vacation. I am staying put this Chrissy and New Years, with more travel plans potentially later next year. Although who knows, knowing me, I was never able to stay around one place for a long time. I’ve decided to create a mood board for my essentials when packing for an island holiday. My colour of inspiration is blue and turquoise. One of the most important items for me when travelling is the luggage. It’s hard enough to decide what to pack so its an imperative that my suitcase is in the lightweight luggage category, meaning the suitcase doesn’t end up weighing more than the contents within it! This website Luggage Direct have a whole range of lightweight luggage options. I quite like the Samsonite Cabin range of suitcases and they come in a variety of fun colours. There is also Free Shipping, so you won’t have to pay through the roof for courier delivery of your luggage if you’ve got no time with Christmas and all, to do luggage shopping in person. What luggage do you choose when you go travelling? Are there any island holiday essentials which are different from this mood board? Would love to hear your comments
At around 5 in the afternoon, when the sun has not quite set but there is some breeze and a soft light surrounding us, it was the perfect time to take some awesome shots of our resort and the jumpsuit outfit I acquired before going away. What an awesome place this is! Los Cabos, Mexico, I think I’m in <3
It has always been my number one aim to go light when travelling. I then go on an extreme and cull most clothing out of my packing, one time I flew to Melbourne for the weekend with a duffle bag. I was so proud that I packed so light. In the end it turned out I didn’t bring any pants, skirts or bottoms of any sort, just tops! So I had to shop and on the flight back my light packing was a nightmare. I literally boarded the plane with all my bags of shopping! Luckily it was only a 1 hour flight back to Sydney.
This time around I am thinking through what I am going to take and doing it responsibly! I wanted to make sure I did it on the blog as well, so that I have some evidence that I at least tried this time (lol).
Luckily for this trip I have a Paklite JET-LITE sutcase – its this awesome medium sized, hard case suitcase which is ideal to take for 9 days of holidaying, without much heavy stuff or winter clothes. I am also not really planning to shop in Mexico, just relaxing and soaking in the sun is on the agenda, so no heavy packing.
Paklite have an a great range of luggage in Australia and I recently saw this tweeted by @katejohnsonhq
What a fun case to take on a trip. As if trips were not exciting already – now I am excited to have such awesome luggage with me!!!
And look at my super efficient packing
It fits everything in perfectly and I am happy with the colour because once you’re at a conveyor belt trying to pick up your luggage, it can be a never ending game of “Spot your bag”, with all of them looking practically the same.
My one was so easy to spot and pick up!
I fit all of my 9 day attire for a beach/pool holiday into it. The handy zip compartment which divides the two sides of the luggage is quite useful for storing smaller items so they don’t scatter around everywhere.
And here is a pic of me 24 hours later in the Cabo airport. (so tired)
It’s only full day 2 of our holiday and I am in love with Cabo.
Another post coming up shortly on outfit I wore in Mexico but for now Adios Amigos!
A quick update (post holiday):
This suitcase really was a gem to take travelling, not only it was easy to spot at baggage collection, it seemed to always be one of the first to come out! I am always the one waiting for my bag to rotate around, watching other bags appear time and time again in an anti clock wise maze of luggage.
From the Paklite people:
Bored of looking at ubiquitous black luggage on every airport carousel? Do you use the ‘ribbon’ tactic to identify your own, only to realise several others have similar ribbons and you’re back to square one? In three sizes, with a modern Carbon Grey, Gold Dust or Imperial Purple metallic finish, Jet-lite is available in a size and colour to match your travelling style – and makes a statement in every airport. In addition to its sleek contemporary design, Jet-lite comes with TSA security combination locks and is made from 100 per cent polycarbonate – used to make bulletproof glass – ensuring your contents will arrive safely and look great in the process.
RRP: $299 (small) $329 (medium) $359 (large)
I agree that this really is an awesome case to take with you! xx
Bags are not packed yet, I am waiting for a special suitcase to start getting excited for my trip! yayayay!
But, I am starting to think about what beauty products best to take to a summer destination such as Mexico…
There will be lots of swimming in the pool and ocean and its quite hot, so there is a high need for thorough sun protection. After being exposed to the sun, your skin needs good hydration and moisture retention. Don’t forget about hair either, a leave in treatment is what your hair will need to stay hydrated in the sunny weather and exposure to salt and chlorine water. I’m also packing blotting paper for the day when it gets too hot and there’s sweat and oil showing up on your face. For the night I am packing my Nuxe Huile with shimmering particles to compliment the future tan and glow.
Here are the products I am getting ready to pack:
❥ Good sunscreen for the body
This mask comes as a powder and has a mineral-rich formulation. Activated with a few drops of water, its an awesome product to take on holiday because powder is so much lighter than carting around a clay mask.
Perfect product to take on a beach holiday with high SPF and unique formulation for sensitive skin to prevent redness. Broad spectrum also protects from UVA and UVB rays.
Neutrogena Healthy Defence
This is my go to product for easy sun protection for the face. Acts like a moisturiser and a sunscreen and can be used as a primer.
La Roche-Posay BB Cream
Not a fan of wearing foundation any more, so this is my every day sun protection, cover and moisturiser. This French brand makes beautiful skincare and this BB cream is no exception. I am taking this baby with me everywhere, particularly somewhere hot for light feel but decent coverage.
❥ Sun protection make up for the days out and about
Innisfree Makeup Primer with SPF
This product helps soothe skin when you’ve been out in the sun all day and paired with a great mineral powder, is all you need to have for make up at a resort or out and about.
Antipodes Mineral Powder with SPF
Have been using this new make up essential from Antipodes. The mineral powder is so light but protects the skin quite well. I am thrilled that this product also has SPF. It’s unbelievable how hard it is to find makeup with SPF, particularly loose powder. The soft luminous particles help highlight your complexion. Thanks Antipodes for another gem of a product!
For when its too hot and the old T-zone gets a bit of a workout, theres nothing easier than using these blotting tissues to give your skin a clean, matte feel again.
Little Bird Paw Paw Balm in Tangerine
I can’t get over how amazing these little balms are. The tangerine scent goes well with holiday mode and I’ll keep using this baby on the plane ride and while soaking up the sun.
Guerlain Meteorites Travel Touch Powder
This travel touch powder from Guerlain comes with me every time I travel. Small enough to fit into a cosmetics purse, great for freshening up your complexion and adds that spark to a tired looking face after a long haul flight or a big night out.
Just what the Guerlain Meteorites Touch Powder does for my face, this magical oil gives your whole body a glow. With a powder of gold particles and the beautiful fragrance, a drop of this oil is enough to make anyone feel like a goddess.
When applied to dry hair, this treatment creme can style any type of damaged hair. Transforms damaged-looking, distressed hair into liquidy-smooth, silkyhair with healthy-looking shine. Great for a quick fix to hydrate hair in no time.
What products would you recommend to take to a sunny location?